Women's Eight Head of the River Race

Guide to Submitting Online

This page is intended for club representatives responsible for entering crews in the Women’s Head.
Our Pennants & Eligibility page will help you determine for which pennants your crew is eligible.

See our ‘How to Enter’ and ‘Conditions of Entry’ sections below for conditions of entry.

When making entries it is important to note that if you wish your crew to be entered for one of the WEHoRR Pennants, you must select not only your status (using the Event Identifier field), but also your pennant (using the Event Info field). See the Pennants & Eligibility page for more information on the pennant hierarchy.

CHOOSING YOUR EVENT

The screen shot below shows the options for entering a Women’s Elite crew for the Women’s Head.

onlineentry

Example: An elite women’s crew eligible for the Club Pennant should be entered under Event Identifier W.Eli.8+ and Event Info. Elite Club, the last option in the above graphic.

If the crew is not eligible for the Club Pennant, it should be entered for another pennant for which it is eligible, such as Provinicial Club. If it isn’t eligible for any other pennant, it should be entered as simply W.Eli.8+ – Elite. The crew will remain eligible for the Head Pennant, but will not race for any other pennant.

This method of entry should be extended to all senior and junior categories.

Masters crews:

All crews wishing to race as Masters should enter the W.Mas.A.8+ – Masters category online. The Women’s Head Committee will assign categories for masters crews in accordance with the British Rowing Rules of Racing.

Based on the number of entries, masters categories may be combined to ensure good levels of competition.

JUNIORS

All crews containing juniors, including coxes, are required to provide a contact number for a responsible adult who is contactable on race day and can make decisions regarding the crew. This information can be submitted at the time of entry by expanding the ‘Notes/Special Notes’ section under the crew’s information.

If you need to amend your contact information within 48 hours of race day, please send any changes directly to Joy Skipper, Entries Secretary, on the e-mail address or phone number listed below.

ENQUIRIES

Enquiries about entries for the Women’s Head should directed to: Entries Secretary Lesley Baguley
Email: entrysec@wehorr.org

Enquiries about British Rowing Online services should be directed to: British Rowing
Email: broe2help@britishrowing.org

How to Enter

  • Entries must be submitted via the British Rowing Online Services. Please complete a British Rowing Online entry form. (Overseas and SARA crews see note below before completing an British Rowing Online entry form).
    Online Services
  • Payment may be made online or by cheque made payable to “Women’s Eights Head of the River Race.” Payment must be received by close of entries for a crew to be accepted.
  • OVERSEAS and SCOTTISH (SARA) CREWS – Contact British Rowing (onlineentry@britishrowing.org) & give your club details and the names of your competing crews. British Rowing will register your details, enabling you to enter online through British Rowing Online Services.

If you are a visiting crew to the Tideway, please read the notes to visiting crews before submitting your entry.

Conditions of Entry

  • The Women’s Head accepts women’s crews only. Men are allowed to compete only as coxes.
  • Entries will be accepted from J15 crews (minimum age 14 on 1st September 2016). However any member of the crew who is under 15 on the day of the race must have raced in a Tideway HORR or other tidal HORR in 2017 before competing in the WEHoRR on 11 March 2017, thereby showing experience of competing on the Tideway. No competitors who are under 15 on race day will be allowed to compete unless they have fulfilled this requirement for safety reasons. Coaches must inform the Entries Secretary which tidal HORR race the crew will be competing in prior to the WEHoRR. The dates of birth of all J15 competitors will be checked and confirmation sought that the crew has raced in the HORR stated by the coach.
  • Novice Crews: All entries secretaries must include confirmation in the notes field of the entry that at least 6 of the 9 members of the crew (rowers and cox) have competed in at least one regatta or head race run under British Rowing rules prior to racing in the WEHoRR.
  • Front-loader (bow-coxed) boats are not allowed.
  • Crews are reminded that ALL substitutions MUST be made before the race via BROE or, on the day of the race and no later than one hour before the scheduled start of the race, by informing the Entries Secretary. Any crew who makes a substitution without informing the event will be disqualified. The committee reserves the right to review the entries of crews who have substituted athletes to ensure that all competitors are accredited members of the clubs for which they are competing.
  • The Women’s Head is run in accordance with British Rowing’s Rules of Racing. More information is available from British Rowing.

Close of Entries

  • The start order will be published shortly after entries close. During the following 72-hour period, crews will be able to notify the Entries Secretary of any errors to the entry(s). During this time the Online Entries system will be frozen so that no substitutions can be made. Only errors with regard to Pennants (Club, University, etc.) can be corrected during this time.
  • Please note that entries will close on a Thursday (not Friday as in previous years). This is to allow time to liaise with British Rowing in case there are any problems with the Online Entries system. Unfortunately, late entries cannot be accepted. Please also note that we do not run a waiting list.
  • It is the responsibility of the crew to ensure that they have been entered into the correct Pennant category. Any Pennant-related errors or omissions notified to the organisers after the 72-hour period will not be changed.
  • After the 72-hour period, the Online Entries system will be opened again so that changes to crew order and substitutions under the British Rowing Rules of Racing, 2-3-4, can be made. Any substitutions which would change more than half of the crew will only be permitted on the basis of medical evidence produced by the crew or its club and must be agreed with the Entries Secretary.
  • After the draw, any substitutions which create a higher status crew will automatically move the crew to Elite (so remaining eligible for the Head Pennant and given a finish position). No Pennant category changes can be made other than dropping out of a category (e.g. becoming ineligible for the Club Pennant due to substitutions made).

Awards

  • A minimum of 4 crews must enter and 3 must row for any award to be presented. However, this may be waived at the Committee’s discretion.  Each case will be taken on its merits.
  • In the event of a tie, the higher-numbered crew takes precedence.

All enquiries about entries should directed to: Entries Secretary Lesley Baguley
Email: entrysec@wehorr.org

Events Available

SENIOR DIVISIONS
Elite
Senior
Intermediate
Novice Academic
(University/College/School)
Novice Club
(Club/Composite/Junior Club Crews)

MASTERS
Masters crews will be placed according to their actual time, but the pennants will be presented to the crew with the fastest adjusted time. A master is someone who has attained the age of 27 years or will attain this age during race year. The WEHoRR uses the updated Handicapping data for long distance races/heads as published by the British Rowing Masters Commission. These are explained further in the revised Veteran Handicap Operating Notes for Heads  received from British Rowing. Should any competitor require further information please contact British Rowing or the British Rowing Masters Commission.

SCHOOL/JUNIOR
The School/Junior event is open to both School & Club crews. Competitors representing their school must be in full time secondary education and under 19 on race day. Competitors in club crews must not have reached 18 by 1st September in preceding year of race. Crews for this event may be coxed by an adult.

OVERSEAS CREWS
Overseas crews are only eligible to enter Elite, Masters, School/Junior categories. Overseas University crews are eligible to compete for the University pennant. Irish crews shall be deemed to be overseas crews.

Frequently asked questions

When will entries open?
Entries for the 2017 opened in mid January 2017.

What is the entry fee?
The entry fee for the 2017 race is £110 per crew.

When is the closing date for entries?
Entries will close at 8pm on Thursday 16th February 2017 or when 320 entries are accepted, whichever occurs first.

Are Junior rowers and coxes allowed to enter the race?
The WEHoRR age limit has been amended in line with British Rowing Rules of Racing.  Entries will be accepted from J15 crews (minimum age 14 on 1st September 2016).  However any member of the crew who is under 15 on the day of the race must have raced in a Tideway or tidal HoRR in 2017 before competing in the WEHoRR on 11 March 2017, thereby showing experience of competing on the Tideway.  No competitors who are under 15 on race day will be allowed to compete unless they have fulfilled this requirement for safety reasons.

The dates of birth of all J15 competitors will be checked and confirmation sought that the crew has raced in a suitable tidal HoRR.  

For Junior Crews, who should the ‘responsible adult’ be?
The responsible adult as entered in the crew entry must be someone who is easily contactable on the day of the race and can make decisions regarding the crew.

How do Foreign crews make an entry?
Contact British Rowing (onlineentry@britishrowing.org) & give your club details and the names of your competing crews. British Rowing will register your details enabling you to enter online through British Rowing Online Services.

How much experience does a Novice crew need to have to enter the race?
We request that all Club Entry Secretaries provide written confirmation (using the notes field on the online entry form) that at least 6 of the 9 crew members have raced in at least one British Rowing run Head Race or Regatta prior to racing in the WEHoRR.

Are there IM2 or IM3 categories?
We only offer an IM1 category.  This is open to any Intermediate crews regardless of the number of points they have.

When can substitutions be made?
Substitutions can be made right up until the day of the race.
Before the entries close, unlimited substitutions can be made and switches between status and pennants can be made.
After the entries have closed, only 50% of the crew may be changed and no changes to a higher status can be made. No status changes can be made after the draw. Any substitutions which create a higher status crew will automatically move the crew to Elite (so remaining eligible for the Head Pennant and given a finish position). On the day of the race, substitutions may be made NO LATER than one hour before the scheduled start of the race.

Crews are reminded that ALL substitutions MUST be made before the race via BROE or, on the day of the race and no later than one hour before the scheduled start of the race, by informing the Entries Secretary. Any crew who makes a substitution without informing the event will be disqualified. The committee reserves the right to review the entries of crews who have substituted athletes to ensure that all competitors are accredited members of the clubs for which they are competing.

How do I make a Masters entry on OE?
There is only one Masters event in the WEHoRR. All masters entries should be made as Masters ‘A’ on the Online Entries system regardless of the average age of the crew. The race organisers then handicap all crews using the British Rowing handicapping data for long distance races/heads.

What is the difference between Status and Pennants?
Status awards are given for the standard British Rowing status levels (i.e. Elite, Senior, Intermediate, Masters, Novice, etc). In addition, the WEHoRR offers a number of Pennants (Head, Club, Provincial Club, Medium Club, Small Club, University, Overseas, Forces). A crew will be entered into a status and may also be eligible for a Pennant – e.g. a Senior crew eligible for the Club Pennant or an Intermediate crew eligible for the Provincial Club Pennant.

What if I spot a Pennant error in the start order?
The start order will be published after entries close. There will then be a 72-hour period in which crews can notify the Entries Secretary of any errors (for example if the crew is eligible for the Club Pennant but this has not been shown). During this time the Online Entries system will be frozen so that no substitutions can be made. Only errors with regard to Pennant can be corrected during this time.
After the 72-hour period, the Online Entries system will be opened again so that substitutions can be made as per normal rules.
It is the responsibility of the crew to ensure that they have been entered into the correct Pennant category. Any Pennant-related errors or omissions notified to the organisers after the 72-hour period will not be changed.

If the crew this year is of a much lower status than last year is it sensible to retain the finish position of last year’s crew?
A crew will automatically be given a start place based on the finish position of any crew from the same club finishing in the top 50 crews the previous year. If, for example, the crew this year is novice, whereas the previous year’s crew was Senior or Elite, it is suggested that the club may wish to notify the Entries Secretary and request to take a lower start position. However there is no requirement to do this. Any such request must be made before entries close.

Can we change the Pennant category prior to the race – e.g. into Club?
Before entries close this change can be made at any time. However, after entries close, no Pennant category changes can be made – other than dropping out of a category (e.g. becoming ineligible for the Club Pennant due to substitutions made).

Does a composite crew have to have exactly the same composition of clubs to retain its finish position from the previous year’s race?
Yes – If a composition of clubs is not exactly the same then the crew will be given a new starter position.

What is the date of next year’s race (2018)?
Saturday 10th March 2018; provisional start time not yet confirmed.